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| Macon County - Public Notices & Announcements |
The Invitation for Bids
form below is a display copy only
For a functional copy (Adobe Acrobat reader)
click this link or the link at the bottom of the form.
Thank You
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ISSUE DATE: January 14, 2008 IFB#: 2008-01
TITLE: John Kennedy Property, Macon County, North Carolina, Stream Restoration Project
FOR: Installation of two (2) rock crossvanes on the John Kennedy property
USER DEPARTMENT: Macon Soil & Water Conservation District
ISSUING DEPARTMENT: Macon Soil & Water Conservation District
Attn: Doug Johnson
191 Thomas Heights Road
Franklin, NC 28734
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Bids will be received until January 29, 2008 at 1:30 PM
* Note: As of July 1, 1997, informal bids received under N.C.G.S. 143-131 are
"CONFIDENTIAL" and are not subject to public inspection until the Contract or Purchase
Order is awarded.
Proposal submission requirements and additional information may be obtained from the
County’s website, www.maconnc.org, or from Doug Johnson, Macon Soil & Water
Conservation District, at the following address:
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191 Thomas Heights Road
Franklin, NC 28734
(828) 524-3311 ext. 110 (Telephone)
(828) 369-5347 (Fax)
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Bids shall be delivered to the Issuing Department, shown above, and shall bear the name and
number of this Invitation for Bids. It is the sole responsibility of the bidder to insure that the proposal
reaches the Issuing Department by the designated date and time indicated above.
This Bid Package includes the following sections:
I. General Instructions to Bidders(Pages 2 - 4)
II. Bid specifications(Page 5 & 6)
III.Non-Collusion Affidavit(Page 8)
IV. Official Bid Quote and Acknowledgment(Pages 9 & 10)
V. Sample Contract(Pages 11-15)
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SECTION I. General
Instructions to Bidders
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1. This bid package will serve as official notice that Macon Soil and Water
Conservation District, (hereinafter "the District") is soliciting informal bids for the items(s) and/or
services(s) stated on the cover page and outlined in the specifications and this bid package.
2. Bids will be received until January 29, 2008,no exceptionsclearly and plainly marked as to
which bid package it applies. Bids or unsolicited amendments arriving after the Due Date and Time will not
be considered. Any changes or alternative proposals will not be accepted after the submission deadline.
The District will not receive bids electronically nor by fax.
3. All addenda to this bid package will be issued in writing. No oral changes by anyone
shall affect this bid package.
4. All bids must be presented on the official bid quote page and acknowledgment form
of this bid package. The official bid price quote-response must be signed by a duly authorized person
acknowledging full understanding of the bid information and all addendums. The exact legal name of
the corporation or other entity must be provided.
5. Price quotes must be net, include all discounts and include all freight/delivery charges
to the District. In cases of difference between unit price and total price, unit price shall prevail unless
otherwise noted.
6. Items and services bid are for delivery and completion as soon as possible unless
otherwise stated. Delivery and completion dates could therefore be important in making the award.
7. State and local sales taxes are not to be included in the quote, but they are to
be added later to all invoices shown as a separate item for payment. Federal (sales-excise) taxes,
where applicable, are to be included in quotes as they are a part of the purchase price.
8. Informal bids received under G.S. §143-131 are "CONFIDENTIAL" and are not subject to
public inspection until the Contract or Purchase Order is awarded.
9. A bid deposit is not required.
10. Performance and payment bonds are not required
11. A Non-Collusion Affidavit must be signed and notarized in order to properly complete this bid proposal and
have it accepted by the District.
12. The District reserves the right to reject any and all bids and to waive any informality
in bids unless otherwise specified by the bidder. The District reserves the right to select the bid which, it
its opinion, is in the best interest of the District.
13. Contracts will be awarded to the lowest responsible bidder based on quality, performance,
the date or dates for delivery and performance, the general reputation and performance capabilities of the bidders,
and such other factors deemed by the District to be pertinent or peculiar to the Project.
14. A sample Contract is included in and made a part of this Bid Package.
15. Bids will be examined promptly after opening and award will be made by the District Board
at the earliest possible date. The prices quoted must be held firm, and no bid may be withdrawn until 60 days
after bid submission deadline.
16. All services are subject to the availability of funds for this Project.
17. The General Statutes of the State of North Carolina, insofar as they apply to purchasing
and competitive proposals, are made a part hereof.
18. In addition to the above requirements, the successful Bidder is responsible for compliance
with all applicable local, state and federal laws, including state and local permits, licenses and fees.
19. The District will not be responsible for any costs incurred by any bidder in preparing
and submitting a bid in response to this IFB. Prior submittals may not be substituted as a response to this IFB.
20. If any part of the work is to be sub-contracted, the Bidder’s proposal must include a
description of the work to be sub-contracted and the proposed subcontracting organization. The successful Bidder
will be held fully responsible for meeting all the terms and conditions of any contract awarded by the District
pursuant to this IFB.
21. After the IFB issue date, all inquiries, requests for interpretation, technical
questions, clarifications, or additional information shall be in writing directed to Mr. Doug Johnson at the
address and fax number listed on the cover page of this IFB. Questions and responses affecting the scope of
the Project will be provided to all bidders/offerors by facsimile transmission by issuance of an Addendum.
Any Addenda will also be made available on the County’s website, www.maconnc.org. All written questions shall
be received by Mr. Johnson no later than Friday, January 25, 2008. NO EXCEPTIONS.
22. Bidders shall submit three (3) references from firms or individuals familiar with
Bidder’s work along with current contact information for each reference. Bidders shall not submit the names
of officers, officials, agents or employees of the County of Macon or the District as references.
23. Bidders shall list any public/governmental projects of this general type completed
within the past five (5) years, along with current contact information and a description of the
project completed.
24. The District has scheduled a pre-bid conference for January 22, 2008 at the
office of the Macon Soil and Water Conservation District at 9:30 A.M. All interested bidders are required to
attend. After meeting at the District’s office, the District will transport interested bidders to the Project
Site. During the pre-bid conference, the District’s engineer will be present to answer any questions.
Bids will not be accepted from bidders who do not attend the pre-bid conference. Please contact Doug Johnson
at 524-3311, ext 110 no later than Friday, January 18, 2008 to indicate your interest; the District will provide
transportation to the Project Site. NO OTHER SITE VISITS WILL BE ALLOWED.
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SECTION II. Specifications
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A. General
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1. Macon Soil and Water Conservation District is seeking
quotations for the John Kennedy Property, Macon County, North Carolina, Stream Restoration Project,
which involves the installation of two (2) rock crossvanes on the John Kennedy property (IFB#2008-01).
The purpose of this Bid Package is, therefore, to obtain competitive bids in accordance with the
North Carolina Purchasing Laws and Macon County Purchasing Policies as set out on Pages 1-3 and
the specifications contained herein in the Bid Package.
2. This project is considered to be in the category of
Informal Bids Construction and/or Repair. No Bid Deposit or Performance Bond is, therefore,
required.
3. Before submitting a bid for this project, the Non-Collusion
Affidavit (Page 6) shall be completed and notarized. In addition, the bid quote and acknowledgment
(Pages 7-8) shall be completed. Incomplete responses shall not be considered by the District.
B. Technical
1. This is a Turnkey Project whereby the awarded contractor
will be responsible for furnishing all labor, tools, materials and training for installing all the
necessary required parts and components for this particular project, including any sub-contractors
required to complete the Project.
2. The awarded contractor shall not pull off the job
for any reason once the Project has begun.
3. The awarded contractor must be a certified North
Carolina licensed contractor.
4. The awarded contractor shall remove from the District
property any/all post-construction debris at no additional cost to the District. The awarded contractor
shall not use Macon County’s dumpsters or container sites for its debris removal.
5. The awarded contractor shall take all necessary measures
to protect areas not included in bidding as shown on the plans and specifications prepared by the U.S.
Department of Agriculture Natural Resources Conservation Service, entitled “John Kennedy, Macon County,
North Carolina, Stream Restoration Project”, dated June, 2007. After Project completion, the areas
not included in bidding must be in pre-construction condition.
6. The awarded contractor shall perform the work as detailed
in the plans and specifications prepared by the U.S. Department of Agriculture Natural Resources
Conservation Service, entitled “John Kennedy, Macon County, North Carolina, Stream Restoration Project”,
dated June, 2007 and this bid package. A copy of the USDA plan is found on page 7 of this IFB.
The original plan is on file at the Issuing Department.
7. The Macon Soil and Water Conservation District, through
a grant from the North Carolina Division of Water Resources, seeks to stabilize approximately 150 linear
feet (m/l) of Burningtown Creek. This will be accomplished through the installation of two rock
crossvanes. Each of these crossvane structures will require approximately 120-150 rocks. Each rock
should have minimum dimensions of 1.5’ x 2’ x 2.5’. These rocks should have at least two opposing
sides, which are as flat as possible to facilitate stacking. Interested contractors should be licensed
and insured and should have a trackhoe with hydraulic thumb as well as a truck capable of transporting
rocks of the aforementioned dimensions from the quarry to the jobsite.
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SECTION III. Non-Collusion Affidavit
State of North Carolina
County of Macon
1. The signer of this document is the _______________________________(Title) of
_______________________________(Company), who is the respondent that has submitted the attached bid response.
2. The undersigned person is fully informed concerning the preparation and contents
of the attached response and of all pertinent circumstances related to it, and is authorized to sign this affidavit.
This affidavit is given under penalty of perjury as provided by law.
3. Such bid response is genuine and is not collusive or sham in anyway whatsoever.
4. Neither the person responding nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including the signer of this affidavit, have in any way
colluded, conspired, connived or agreed, directly or indirectly, with any other respondent, firm or person
to submit collusive or submit a sham response in connection with the contract for which the attached response
has been submitted or to refrain from responding in connection with such contract, or has in any manner,
directly or indirectly, sought by agreement or collusion or communication or conference with any other
responder, firm or person to fix the price or prices in the attached response or of any other responder,
or to fix any overhead, profit , or cost to secure through collusion, conspiracy, connivance or unlawful
agreement and advantage against the Board of the Macon Soil and Water Conservation District, the Soil and
Water Conservation District or any person interested in the proposed contract.
5. The price or prices quoted in the attached response are fair and proper and are
not derived by any collusion, conspiracy, connivance or unlawful agreement on the part of the respondent
or any of its agents, representatives, owners, employees, or parties in interest.
__________________________ (Seal)
Signature of Officer
Subscribed and sworn to before me, this
_______ day of _____________, 20 ______.
Notary Public ________________________
My commission expires:________________
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SECTION IV. Official Bid Quote and Acknowledgment
For: John Kennedy Property, Macon County, North Carolina, Stream Restoration Project (IFB # 2008-01).
Installation of two (2) rock crossvanes on the John Kennedy property.
Bid Furnished by:__________________________________________________
________________________________________________________________
Address: _________________________________________________________
Telephone #: _____________________________
Cell Phone #: _________________ ___________
Fax #: __________________________________
We who furnish this bid have carefully examined the Bid General Instructions (Section I), completed
the Non-Collusion Affidavit (Section III), reviewed the Bid Specifications (Section II), the sample
Contract (Section V) and all Addenda which we list below, and therefore furnish the bid proposal
as shown below.
Addenda (if none, state "N/A"): #1_____________, #2_____________, #3_____________.
Bid Proposal:
Item #1 - Bid Price for the John Kennedy Property, Macon County, North Carolina, Stream
Restoration Project (IFB # 2008-01). Installation of two (2) rock crossvanes on the John Kennedy property
according to the bid specifications contained in this bid package:
Total Bid $___________________
Item #2 - Time in Calendar Days
Days to start/deliver/install, after Notification of Award: _______________
Days to Complete Project, after Notification of Start: _________________
Item #3 - References:
___Name of Contact_______Company_______ Phone Number Address
_______________________________________ _____________ ______________
_______________________________________ _____________ ______________
_______________________________________ _____________ ______________
Item #4 - Copy of Contractor’s License Attached - [ ] Yes, [ ] No
Item #5 - Contactor’s State License Number: __________________
tem #6 - Copy of Certificate of Insurance attached - [ ] Yes, [ ] No
Item #7 - List and describe any public projects completed within the past five (5) years:
Name of Contact Government Agency Phone #
______________ _________________ __________
Description of Project: ______________________________________________
_________________________________________________________________
Name of Contact Government Agency Phone #
______________ _________________ __________
Description of Project: ______________________________________________
_________________________________________________________________
Name of Contact Government Agency Phone #
______________ _________________ __________
Description of Project: ______________________________________________
_________________________________________________________________
Date of Bid Proposal:
_________________________________
By: ______________________________
Authorized Signature
Witness:______________________ Title: _____________________________
Title: ______________________ Address: __________________________
__________________________
Phone: __________________________
Corporate Seal
(if applicable)
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SECTION IV. Sample Contract
AGREEMENT BETWEEN
OWNER AND CONTRACTOR
AGREEMENT made as of the ____________ day of _________in the year 200_____.
BETWEEN the Owner:
Macon Soil and Water Conservation District
191 Thomas Heights Road
Franklin, NC 28734
and the Contractor: ____________________
____________________
____________________
The Project is: John Kennedy Property, Macon County, North Carolina, Stream restoration Project
The Owner and Contractor agree as set forth below:
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ARTICLE 1
THE CONTRACT DOCUMENTS
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1.1
The Contract Documents consist of this Agreement, Invitation for Bids
(IFB)# 2008-01, Contractor Bid Proposal dated ______________,
200___, Addenda issued prior to execution of this Agreement, and
Modifications issued after execution of this Agreement; these form the
Contract, and are as fully a part of the Contract as if attached to this
Agreement or repeated herein. The Contract represents the entire and
integrated agreement between the parties hereto and supersedes
prior negotiations, representations or agreements, either written
or oral.
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ARTICLE 2
THE WORK OF THIS CONTRACT
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2.1
The Contractor shall execute the entire Work described in the Contract
Documents, except to the extent specifically indicated in the Contract
Documents to be the responsibility of others.
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DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
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3.1
The date of commencement is the date from which the Contract Time of
Paragraph 3.2 is measured, and shall be the date of this Agreement, as
first written above, unless a different date is stated below or provision is
made for the date to be fixed in a notice to proceed issued by the Owner.
Unless the date of commencement is established by a notice to proceed
issued by the Owner, the Contractor shall notify the Owner in writing not
less than five days before commencing the Work.
3.2
The Contractor shall achieve Completion of the Work no later than the
time established in the Contract Documents, subject to adjustments of
this Contract Time as provided in the Contract Documents.
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ARTICLE 4
CONTRACT SUM
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4.1
The Contractor shall receive from the Owner a sum not to exceed
_______________________Dollars ($___________), as full
compensation for the provision of services provided under this
Agreement, subject to additions and deductions as provided in the
Contract Documents. The Owner agrees to pay for services,
satisfactorily performed, in accordance with the Contract Documents.
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ARTICLE 5
PAYMENTS
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5.1
Based upon monthly Invoices submitted to the Owner by the Contractor,
the Owner shall make payments on the account of the Contract Sum to
the Contractor as provided below and elsewhere in the Contract
Documents.
5.2
Each Invoice shall indicate the completion of each portion of the Work
as of the end of the period covered by the Invoice.
5.3
Each Invoice shall be submitted by the Contractor in accordance with the
Contract Documents. Each Invoice shall be prepared in such form and
supported by such data to substantiate its accuracy as the Owner may
require.
5.4
Payment shall be made by the Owner not later than fifteen (15) days after
the Owner approves the Invoice.
5.5
Retainage in the amount of five percent (5%) of the unpaid Contract Sum
shall be withheld from payment until Final Payment is made pursuant to
Article 6.
5.6
Retainage shall not be reduced.
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ARTICLE 6
FINAL PAYMENT
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6.1
Final payment, constituting the entire unpaid balance of the Contract
Sum, shall be made by the Owner to the Contractor within fifteen (15)
days of completion and acceptance of the Work. The Contractor shall
tender an Invoice.
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ARTICLE 7
INDEMNIFICATION
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7.1
To the fullest extent permitted by laws and regulations, the Contractor
shall indemnify and hold harmless the District and its officials, agents,
and employees from and against all claims, damages, losses, and
expenses, direct, indirect, or consequential (including but not limited to
fees and charges of engineers, attorneys, and other professionals and
costs related to court action or arbitration) arising out of or resulting from
the performance of this Contract or the actions of the Contractor or its
officials, employees, or contractors under this Contract or under the
contracts entered into by the Contractor in connection with the work to be
performed.
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ARTICLE 8
NOTICES
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8.1
All notices which may be required by this contract or any rule of law shall
be effective when received by certified mail sent to the following
addresses:
FOR: Macon Soil and Water Conservation District
Attn: Doug Johnson
191 Thomas Heights Road
Franklin, NC 28734
FOR: CONTRACTOR
____________________
____________________
____________________
____________________
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ARTICLE 9
NON-DISCRIMINATION
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9.1
The Contractor shall not discriminate against any person on the grounds
of race, color, national origin, sex, age, or handicap in the
administration of this Contract. Nor shall any person be excluded from
participation in, or be denied the benefits of any project constructed
under this Contract on the grounds of race, color, national origin, sex,
age, or handicap.
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ARTICLE 10
HEALTH AND SAFETY
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10.1
Contractor shall be responsible for initiating, maintaining and
supervising all safety precautions and programs required by OSHA and
all other regulatory agencies while providing services under this
Agreement.
10.2
SAFETY PRECAUTIONS AND PROGRAMS. Contractor shall be
responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the performance of the
Agreement and construction of the Project.
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ARTICLE 11
NON-ASSIGNMENT
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11.1
This Agreement is not assignable by either party, by operation of law
or otherwise.
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ARTICLE 12
MODIFICATION
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12.1
This Agreement may be modified only by a written agreement
executed by both parties hereto.
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ARTICLE 13
INTEGRATION
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13.1
This Contract sets forth the entire agreement between the parties and
supersedes any and all other agreements on this subject between the
parties.
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ARTICLE 14
DEFAULT
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14.1
In the event of any noncompliance of any term or terms of this contract by
the Contractor, the District may, at its sole option, declare the Contractor
in default and immediately terminate this contract. Should the District
terminate this contract due to the default of the Contractor, the District
may in addition to its other rights contract with any other party to fulfill the
Contractor's obligations hereunder. The Contractor shall be liable for any
increase in cost borne by the District due to the default. This shall in no
way limit the District's right to collect any other damages, whether legal or
equitable, due to the default of the Contractor.
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ARTICLE 15
INSURANCE AND BONDS
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15.1
The Contractor shall comply with the North Carolina Workers’
Compensation Act and shall provide the payment of workers’
compensation to its employees in the manner and to the extent required
by such Act. In the event Contractor is excluded from the requirements of
such Act and does not voluntarily carry workers’ compensation coverage,
Contractor shall carry or cause its employees to carry adequate
medical/accident insurance to cover any injuries sustained by its
employees or agents during the performance of service.
15.2
Contractor shall maintain, at its expense, the following minimum
insurance coverage:
$1,000,000 Bodily Injury Liability
$ 100,000 Property Damage Liability
$1,000,000 Combined Single Limit Bodily Injury and Property Damage
15.3
Contractor agrees to furnish District proof of compliance with the
insurance coverage requirements of this Contract. Contractor shall
furnish a certificate of insurance from an insurance company licensed to
do business in the State of North Carolina and acceptable to District
verifying the existence of any insurance coverage required by District.
The certificate will provide thirty (30) days advance notice in the event of
termination or cancellation of coverage. The certificate will name the
District as an additional insured.
15.4
The policy period must cover the term of this Contract.
15.5
The Contractor shall furnish bonds covering the faithful performance of
this Contract and payment of obligations arising thereunder as stipulated
in bidding requirements or as required by North Carolina law.
15.6
Upon the request of any person or entity appearing to be a potential
beneficiary of bonds covering payment of obligations arising under
Contract, the Contractor shall promptly furnish a copy of the bonds or
shall permit a copy to be made.
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ARTICLE 16
MISCELLANEOUS
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16.1
GOVERNING LAW. This Agreement shall be governed by and in
accordance with the laws of the State of North Carolina. All actions
relating in any way to this Agreement, shall be brought in the General
Court of Justice in the District of Macon and the State of North Carolina.
16.2
RIGHTS AND REMEDIES. Duties and obligations imposed by the
Contract Documents and rights and remedies available thereunder shall
be in addition to and not a limitation of duties, obligations, rights and
remedies otherwise imposed or available by law.
16.3
WAIVER OF A RIGHTS. No action or failure to act by the Owner or
Contractor shall constitute an obligation or duty afforded them under the
Agreement, nor shall such action or failure to act constitute approval of or
acquiescence in a breach thereunder, except as may be specifically
agreed in writing.
16.4
COMPLIANCE WITH LAWS. Contractor represents that it is in
compliance with all Federal, State, and local laws, regulations or orders,
as amended or supplemented. The implementation of this contract will
be carried out in strict compliance with all Federal, State, or local laws
regarding discrimination in employment.
16.5
REQUIRED CERTIFICATES. Required certificates of testing,
inspection, or approval shall, unless otherwise required by the Contract
Documents, be secured by the Contractor and promptly delivered to the
Engineer.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written.
OWNER: CONTRACTOR:
______________________________________
Title:President
Attest: _________________________
_______________Clerk to the Board
Certificate of Finance Officer
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act.
___________________________
____________Finance Officer
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NOTICE OF ESTABLISHMENT OF THE TIME AND PLACE OF THE
REGULAR MEETINGS OF THE MACON COUNTY BOARD OF
COMMISSIONERS
Notice is hereby given that pursuant to the provisions of N.C.G.S. 153A-40, the Macon
County Board of Commissioners has fixed the time and place of its regular meetings as
follows:
- Day of Month: First Monday
- Time of Day: 6 p.m. beginning February 3, 2003
- Place: Commissioner Board Room, 4th Floor,
Macon County Courthouse, 5 West Main Street
Franklin, NC 28734
As of the 2nd day of December, 2002, upon which date a Resolution establishing the
meeting schedule was adopted. A copy of this notice has been duly posted at the Macon
County Courthouse, this the 7th day of January, 2003.
Sam K. Greenwood, County Manager
Ex Officio Clerk to the Board
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